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Govt: of the Peoples Republic of Bangladesh

General Administration Department.

Mo. No. GA/ Dated...........1971.

ORDER.

1. In pursuance of a cabinet decision to streamline the field administration, it has been decided to set-up the following Administrative Zones with Headquarters & jurisdiction noted against each.

1. SOUTH-EAST ZONE (I) : Sabrun i) Chittagong

ii) Chittagong Hill Tracts.

iii) Feni Sub-Dvn of Noakhali District.

2. SOUTH-EAST ZONE (II) : Agartala i) Dacca.

ii) Comilla.

iii) Noakhali Dist. except Feni Sub-Division.

3. EAST ZONE : Darmanagar i) Habiganj &

ii) Moulovibazar Sub-Dvns.of Sylhet District.

4. NORTH-EAST ZONE (I) : Dawki i) Sadar &

ii) Sunamganj Sub-Divns.of Sylhet District

5. NORTH-EAST ZONE (II) : Tura i) Mymensingh

ii) Tangail.

6. NORTH ZONE : Coochbehar i) Rangpur.

7. WEST ZONE : Balurghat i) Dinajpur.

ii) Bogra.

iii) Rajshahi

8. SOUTH-WEST ZONE : Krishnanagar i) Pabna

ii) Kushtia.

iii) Faridpur.

iv) Jessore.

9. SOUTH ZONE : Barasat i) Barisal.

ii) Patuakhali.

iii) Khulna.

Cont’d .....p/2

-:(2):-

NOTE : (1) The above zonal divisions have been made keeping in view that the people from the places noted against each zone have largely

moved into the areas near about the zonal headquarters.

(2) It may also be kept in mind that people from a particular district might have found their way into zones other than that in which that district is included. In such cases, they will belong to the particular zone in which they have temporarily settled themselves.

2. ZONAL ADMINISTRATIVE COUNCIL :

A Zonal Administrative Council will be established in each zone.

CONSTITUTION OF THE ZONAL ADMINISTRATIVE COUNCIL

(a) All M. N. As. & M. P. As. of the zone will be the members of the zonal administrative Council.

i. Ordinarily an M. N. A. or M. P. A. will belong to the zone in which his district is included with a view to facilitating contact with maximum numbers of people belonging to his constituency and greater participation in the Liberation Struggle within his constituency.

ii. It is, however, left to the convenience and discretion of the M.N.A. or M.P.A. to belong to a zone other than in which his constituency is included, in case he feels that by doing so the objective as enunciated in the foregoing para can be better achieved.

iii. No M. N. A. or M.P.A. shall be a member of more than one zonal council.

(b) Each Zonal Council will be headed by a Chairman, selected by the members of the Zonal Administrative Council from amongst themselves.

Cont’d........P/3.

-:(3):-

(d) There shall be a zonal Secretariat to discharge the functions of the Administrative Council.

FUNCTIONS OF THE ZONAL ADMINISTATIVE COUNCIL:

(a) The Zonal Council shall ensure the implementation of the policy enunciated by the Cabinet and will exercise advisory & political control over the administration.

(b) Zonal Council will maintain constant contact with our people and make them feel the presence of Bangladesh Govt.

(c) Zonal Administrative Councils will undertake relief work for the evacuees from Bangladesh in co-operation with local administration and other local agencies. They will also co-ordinate, organize and supervise the relief operations undertaken by the Bangladesh Government.

(d) Zonal Council will keep watch on the relief camps and screen out undesirable elements/infiltrators.

(e) The Council will provide logistic and administrative support to the Youth Camps.

(f) The Council will keep close liaison with the sector commander and ensure close co-operation.

(g) The Zonal Council will also take steps to set up administrative machinery in the liberated areas within the zone.

(h) The Council shall meet at least once month. The Member-Secretary will draw up the agenda of the meeting in consultation with the chairman. At least a 5-day notice shall be issued by Member-Secretary for convening the meeting of the council. Member may send proposals to be included in the meeting earlier to raise important issues in the meeting under miscellaneous subject.

Cont’d......P/4.

-:(4):-

4. SUB-COMITTEES OF THE ZONAL ADMINISTRATIVE COUNCIL

(a) The Zonal Council will ordinarily constitute the following Sub-Committees to facilitate the discharge of its functions:

(a) Finance Sub-Committee.

(b) Relief Sub-Committee.

(d) Publicity Sub-Committee.

(e) Education Sub-Committee.

The Council may, however, if deemed necessary, constitute any other Sub-Committee subject to the approval of the establishment branch of the cabinet.

(b) Each Sub-Committee shall consist of not less than 3 and not more than 7 members of the zonal Administrative Council.

(d) The Zonal officer representing the various departments will be the Member Secretary of the corresponding Sub-Committee.

5. ZONAL ADMINISTRATIVE OFFICER

(a) Administrative set-up in each zone will be beaded by a Zonal Administrative officer.

(b) The Zonal Administrative Officer will be appointed by the Government.

(c) The Zonal Administrative Officer, who will be the ex-officio member-Secretary of the Zonal Administrative Council, shall record the minutes of the meetings of the council.

(d) The Zonal Administrative Officer will co-ordinate the work of all the zonal officers who shall be accountable to him.

Cont’d .....P/5.

-:(5):-

(e) The Zonal Administrative Officers will keep close liaison with their local counterparts & extend all necessary co-operation and assistance to them.

(f) He will be responsible for executing the policies adopted in the zonal Administrative council.

6. ZONAL OFFICERS:

(a) Each Zone shall have: 1) One Zonal Health Officer.

2) One Zonal Education Officer.

3) One Zonal Relief Officer.

4) One Zonal Engineer

5) One Zonal Police Officer.

6) One Zonal Information Officer.

7) One Zonal Accounts Officer.

(b) Zonal Officers will be appointed by the respective Departments of the Govt. and will be deputed to work in the Zones.

7. FINANCE:

(a) Financial matters in each zone will be managed by the Zonal Finance Sub-Committee.

(b) The Finance Sub-Committee shall consist of 5 members. The Chairman of the Zonal Administrative Council and the Zonal Administrative officer shall be ex-officio member of the Finance Sub-committee and the rest three members will be selected by the council form among its members.

(c) Fund shall be operated through a bank account. Joint account will be opened in the name of all the members of the Finance Sub-committee and the same will be operated in the following manner:

Cheques will be issued by the zonal Administrative Officer and will be countersigned by the Chairman of the zonal Administered Council or in his absence by any one of the other members of the Finance Committee.

Cont’d.............p/6.

-:(6):-

(d) Necessary funds will be released by the Govt. on monthly basis specifying allocation under each head of expenditure. Expenditure cannot be exceeded in any head without prior sanction of the Government.

(e) The Zonal Accounts officer will maintain proper accounts in accordance with the General Financial Rules of the Government.

(f) The Accounts shall be audited at least once a month by the auditor appointed by the Finance Department. A Fortnightly statement of accounts shall be sent to the Finance Department to be placed before the Cabinet.

Sd/-Tajuddin Ahmed,

Prime Minister.

Memo. No. GA/810 (345) Dated : 27/ 2/ 1971

Distribution :

1) M.N.A. & M.P.A. (All): .........................

2) Head of Bangladesh Mission, Calcutta.

3) Secretaries (All) : ................

4) Inspector General of Police.

5) Relief Commissioner.

6) Director General, Health Service.

7) Officer on Special Duty, Law and Parliamentary Affairs

8) Chief Engineer

9) Zonal Administrative officers (All) : ............................

10) Private Secretaries (All) :..............................................

11) A.DC. to Commander-in-chief.

(K. AHMED)

DY. Secretary,

General Administration Department.